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  • In-Library Use Laptop Policy

    Thomas Nelson Library/Learning Resource Center

    In-Library Use Laptop Checkout Policy

    1.0 PURPOSE

    1.1 Laptop Computers are available for checkout at the Thomas Nelson Library/LRCs for use by currently enrolled Thomas Nelson students.

    1.2 This policy defines the standards and processes necessary to operate this service as

    a resource for students at Thomas Nelson.

    1.3 The Laptop Checkout Policy can be revised at any time to suit the needs of the Thomas Nelson Library/LRCs.


    2.1 Only currently enrolled Thomas Nelson students may check out Laptops at the Library LRC service desk.

    2.2 A current (non-expired) Thomas Nelson student ID card AND a current (non-expired) government-issued photo ID card both must be presented by the borrower during checkout process.

    2.2.1 Accepted government-issued photo IDs include: current military ID; current DMV ID; current driver’s license; current passport from any country.

    2.2.2 No exceptions will be made.

    2.3 Only one Laptop can be checked out per student ID.


    3.1 Upon checking out a Laptop and any accessories and/or equipment the Borrower

    agrees to accept financial responsibility for:

    3.1.1 Any damage to the Laptop, carrying case, and power cord (if applicable).

    3.1.2 The replacement cost of any Laptop and accessories that are not


    3.1.3 Assessment of damages or replacement costs will be based on the current cost of any lost or damaged equipment and are specified in the Laptop Loan Agreement form that is signed by student borrowers.

    3.2 Laptops must not be left unattended for any reason.

    3.3 Laptops may not be shared or loaned to anyone else. Only the Borrower will be held

    responsible for the condition of the computer and its components.

    3.4 The Thomas Nelson LRC is not responsible for any damage to a Borrower’s

    personal equipment or accessories (e.g.: CD, DVD, thumb drives, etc.) nor loss of

    data that may occur due to a Laptop’s malfunctioning hardware/software.

    3.5 Each Laptop is configured so that every time it is shut down the system resets

    and deletes any work that was performed and/or data that was saved on that

    machine during the loan period. The Thomas Nelson LRC is not responsible for any lost

    data or programs. Do not save files to the laptop.

    3.6 Laptops are available on a first come, first served basis only. Reservations and

    holds are not permitted.

    3.7 Laptops may be unavailable at times due to updates or for charging.

    3.8 A copy of the policy is available at the Library/LRC service desks.

    3.9 Laptops are for in-library use only and are not to leave the Library/LRC at any time.


    4.1 Laptops are available for checkout at the LRC service desk during normal operations hours

    4.2.  The borrower is required to complete and sign an Equipment Loan Agreement form, which is available at the LRC service desk. It is a written agreement between the patron and the LRC highlighting rules and regulations for borrowing and using a Laptop and its accessories.

    4.2.1. The loan agreement must be completed by the borrower at the first laptop checkout of the semester. The loan agreement is only valid until the end of the semester during which it was signed. A new loan agreement must be signed once during each semester.

    4.2.2. The loan agreement will go on file during the current semester and be discarded at the end of that semester.

    4.3 Laptops can be checked out for 4 hours maximum.

    4.3.2 Hours of operation may vary during holidays and summer.

    4.4 The checkout period starts when LRC staff swipes Borrower’s card into the equipment database.

    4.5 The Laptop and all accessories that were present when checked out must be

    returned in person to the LRC staff.

    4.5.1 Each Laptop will be examined by Library/LRC staff upon return to ensure that it is in working order and was returned with all accessories.

    4.5.2 Students should inform library staff of any problems that were found with the laptop so that it may be repaired or reconfigured.

    4.5.3 If any parts where lost, stolen, or damaged please inform the library staff member.


    5.1 Laptop



    6.1 Windows Operating System

    6.2 Microsoft Office 2013

    6.3 Laptops are loaded with special software that erases any stored data if the laptop loses power or is rebooted. Users are responsible for saving their own data to external storage devices.



    7.1 If a Laptop is lost or stolen, the Borrower must notify the Library/LRC staff immediately.


    Disclaimer: The Library/Learning Resource Center disclaims all liability for loss of confidential information or damages resulting from that loss, and accepts no responsibility for breach of privacy. We recommend that no personal information be entered at any time when using a laptop. Unless you clear the history, the cache, and the cookies yourself, your privacy is at risk. If you log in to any services, please be certain to log out. The Library/LRC is not responsible for damage to any removable drive or loss of data that may occur due to malfunctioning hardware or software.